GROUP MEETING AUTOMATION
Group meeting autopilot
Recurring meetings should not need recurring admin. We automate the invitations, sign-in, chasing and follow-up so group organisers can focus on running the room.
Built for networking groups, membership organisations and committees that meet regularly and want the admin to run cleanly in the background.
Book a discovery callBuilt and proven for a real networking group. See how below.
The admin tax on every recurring meeting
Recurring meetings create a hidden layer of admin: presenter details, invites, attendance, sign-in, reminders, follow-up, apologies and updates. None of it is difficult on its own. Together, it becomes a recurring drag.
The cost is not just the time spent clicking and chasing. It is the missed follow-up, the inconsistent member experience, and the organiser's energy going into admin instead of the group itself.
Want to know how much this admin tax is costing you?
Try our free Admin Tax calculatorThe result
More than 98% less time on meeting admin.
N4B (Networking 4 Breakfast) went from 90 minutes to two hours every fortnightly cycle down to about a minute.
The first Group Meeting Autopilot was built around N4B's live meeting cycle in Sudbury, Suffolk.
Problem
N4B was spending 90 minutes to two hours every cycle manually coordinating the meeting: chasing presenter details, invitations, sign-in and follow-up.
Built
newlens built an automated workflow that handles the repeatable admin: breakfast choices, venue updates, guest invitations and tracking, invitations, sign-in and follow-up. The organiser adds the presenter details, and the rest runs itself.
Result
The meeting admin dropped to about a minute, down from up to two hours a cycle, and the process now scales without adding more manual chasing.
"I've been organising N4B's meetings for at least ten years. It used to take me ninety minutes to two hours every cycle: chasing responses, checking availability, making sure everything landed in time for the meeting to go smoothly. The automation's taken a lot of that worry away. Received my invitation the other week: so, so simple. Well done."
Graham, Meeting Co-ordinator N4B
Who it is for
Group Meeting Autopilot is for groups where the same meeting rhythm repeats and the organiser keeps carrying the same admin load.
How it works
We map the live meeting cycle, remove avoidable manual work, then build the workflow around how the group already operates.
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1
Map
We document the meeting rhythm, the admin steps and the points where organiser judgement is still needed.
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2
Build
We create the workflow for invitations, sign-in, reminders, follow-up and reusable meeting details.
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3
Test
We run the automation against the real meeting cycle and tune the wording, timing and handover points.
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4
Run
The organiser keeps control while the repeatable admin runs in the background cycle after cycle.
Group Meeting Autopilot questions
The aim is simple: reduce repeat admin without making the meeting feel over-engineered.
Who is Group Meeting Autopilot for?
Group Meeting Autopilot is for networking groups, membership organisations, committees and business groups that run recurring meetings and lose time to invitations, sign-in, presenter details and follow-up.
Does it replace the meeting organiser?
No. The organiser stays in control. The workflow handles repetitive meeting administration while the organiser adds the meeting details and checks anything that needs judgement.
Do members need to learn a new platform?
No. The workflow is built around the group's existing meeting cycle and keeps the member experience simple, using familiar invitations, forms and follow-up messages.
Take the recurring admin out of the meeting
A discovery call maps your current meeting cycle and shows where automation can remove the repeat work without changing the group dynamic.
Book a discovery callSee your group through a newlens